We’re only a few people. Do we need this?

If status and feedback already live in five places, size doesn’t matter. A small, clear board often helps tiny teams more than big ones.

Will you force us onto a big project tool?

No. We build something shaped to how you already ship — usually simpler than the enterprise tools you’re trying to avoid.

Do we need a requirements doc?

No. Walk us through a recent project from brief to delivery. What’s messy? What’s “waiting on the client”? That’s enough to start.

Custom apps for small agencies can start around $1,000 depending on scope. We’ll be clear before we build.

Hey App Works · Industries

Custom Software for Creative Agencies

Projects stall when feedback lives in five inboxes and status is a meeting. Tell us how your shop ships work. We’ll build a simple app around projects, feedback, and “who’s waiting?” — without enterprise project software.

Tell us what you need How it works

Agency board

Active work

6 projects

Harbor Co rebrand

Blocked

Design · waiting on copy

Launch site · Phase 2

In progress

Dev · due Friday

Q2 content pack

Review

Client review link sent

The problem

Slack, email, and a shared drive are the “system.”

Boutique shops often outgrow spreadsheets but don’t need a massive project suite. Work gets lost between revisions, client comments, and “who owns this?” — especially when a few people wear every hat.

Project status is a verbal update or a buried thread
Client feedback isn’t attached to the right deliverable
Revisions pile up without a clear “waiting on them vs us”
Kickoffs and briefs don’t stay with the project
Deadlines slip because blockers aren’t visible early

What we could build

What we could build for your agency

A lightweight place for projects, feedback, and status — shaped to a small creative team. Not a Fortune-500 workflow tool with twenty modules you’ll never open.

Projects & stages

Simple pipelines (brief → in progress → review → done) that match how you actually ship work.

Client feedback loops

Comments and approvals tied to the deliverable, so revision round three isn’t a scavenger hunt.

Status that answers “who’s waiting?”

See what’s blocked on the client versus blocked on your team before the deadline gets close.

Briefs & assets on the job

Goals, links, and reference files stay with the project — not in someone’s downloads folder.

Internal handoffs

Design → copy → web (or whatever your chain is) with clear owners at each step.

These are examples of workflows we can combine or customize — not a promise that every creative agency build includes all of them.

Brand shops, content teams, and hybrid studios run different boards

Some agencies live in campaigns; others in retainers with steady monthly deliverables. We design around your project types and how clients give feedback. Your process shouldn’t have to squeeze into software built for a different kind of shop.

Example: a brand deliverable through feedback

1
Project opens with a brief
Scope, due date, and references are on the job before work starts.
2
Work moves to client review
Status shows waiting on the client. Feedback lands against that round, not a random email subject.
3
Revisions are tracked
You know what’s addressed and what’s still open before calling it final.
4
Delivery closes the project
Marked complete with final files noted. The next job doesn’t inherit last month’s confusion.

Common questions

We’re only a few people. Do we need this?: If status and feedback already live in five places, size doesn’t matter. A small, clear board often helps tiny teams more than big ones.
Will you force us onto a big project tool?: No. We build something shaped to how you already ship — usually simpler than the enterprise tools you’re trying to avoid.
Do we need a requirements doc?: No. Walk us through a recent project from brief to delivery. What’s messy? What’s “waiting on the client”? That’s enough to start.
What about cost?: Custom apps for small agencies can start around $1,000 depending on scope. We’ll be clear before we build.

Why Hey App Works

Buy ready-made software

Fast to start — until your business doesn’t match the template. Then you bend how you work to fit the tool.

Traditional custom development

Built around you, but often priced way outside a small business budget — and easy to get stuck with after launch.

Hey App Works

Tell us how you work. We build an app around it, host it, and keep it running. You pay to get your version built and a monthly fee to keep using it.

Tell us what you need See how pricing works